Do we need IT resources to maintain Flowbit long-term?

No. Flowbit AI is designed for business users. Once it’s connected to your systems, your finance or operations team can manage everything independently. Flowbit AI handles updates, security, and monitoring in the background.

Does Flowbit AI allow multi-level approvals or departmental routing?

Yes. Flowbit AI supports flexible approval workflows tailored to your organisation. Approval paths follow your existing internal processes — not the other way around.

Do we need to change our processes to use Flowbit AI?

No. Flowbit AI adapts to your business, not the other way around. Flowbit AI reads your existing logic (Purchase Orders handling, cost centers, entities, supplier/customer structures) and fits seamlessly into those workflows.

Which processes can Flowbit AI automate beyond invoice processing?

Flowbit AI automates a wide range of finance, logistics, procurement, and compliance document workflows, including Purchase Orders, Delivery Notes, Order Confirmations, Credit Notes, Contracts, Supplier Onboarding, Bills of Lading, Packing Lists, CMR, Freight Invoices, Commercial Invoices and more.

Can I export data directly to DATEV or other enterprise software systems?

Yes. Flowbit AI integrates directly with DATEV and a wide range of enterprise software systems.

Is Flowbit AI GDPR-compliant and safe for sensitive company data?

Yes. Flowbit AI is GDPR-compliant and operates on EU/Germany infrastructure. Your data is end-to-end encrypted, access is role-based, and all actions are audit-logged.

What ROI can we expect?

Most organisations see measurable results within weeks: 50–80% less manual effort, faster month-end closing, stronger compliance, lower operational cost, and greater transparency. Flowbit AI frees teams from repetitive work so they can focus on higher-value tasks.

AI Automation That Runs Your Back Office

Flowbit AI automates every document workflow, with instant routing, approvals, and export to your ERP.

GDPR Compliant

Made & Hosted in Germany

Backed by Exist

Enterprise Struggles

Why Back-Office Still Hurts Enterprises ?

Flowbit AI was built to solve these challenges.

Manual Work

Too much typing, not enough automation.

Costly Errors

Tiny mistakes, big losses.

Compliance Risk

Missing trail, risky audits.

Rigid Legacy Tools

Old tools. New problems.

Document Intelligence

How FlowbitAI Works

See how FlowBit AI automates your back-office from document to decision.

Capture

Bring every document into Flowbit cleanly and instantly.

Import from email, uploads, scanners, or ERP systems.

Auto-split multi-page PDFs, auto classify different types of documents- Invoices/ Purchase Orders/ Delivery Notes

Automatically read and validate totals, dates, supplier details, document numbers, and other key information.

AI Understand

AI reads, interprets, and validates every detail.

Extracts advanced fields like payment terms, VAT details, IBAN, and line-item values.

Infers fields (Project Nr/ cost centre) from context- even if not written.

Performs 3-Way Match with auto checks and calculations.

Automate

Let workflows run on their own.

Auto-routing based on rules (amount, department, project, supplier).

Runs checks for duplicates, mismatches, missing POs, Anomalies.

Routes exceptions that need review.

Talk to Your Data

Ask anything. Get answers, numbers, and charts instantly.

Ask questions like “Q4 summary” or “Top vendors”.

Instantly see charts, trends, and insights across your data.

Future : Email vendors directly from Flowbit.

Output

Send clean, validated data where it belongs.

Export to DATEV, Lexware, SAP, Salesforce, other ERPs or CSV.

Interactive analytics dashboards for cycle time, supplier quality, spend, and savings.

Complete audit trail for compliance and transparency.

Document Intelligence

How FlowbitAI Works

See how FlowBit AI automates your back-office from document to decision.

Integrations

Integrate Effortlessly with the Tools You Already Use

Flowbit AI works where your team already does.

Key Features

Everything You Need for a Smarter Back Office

Smarter Automation. Stronger Security. Seamless Control.

AI Workflow Engine

Automate across invoices, orders, payroll.

Human-in-the-Loop

Exceptions and approvals.

Enterprise Security

Private cloud, GDPR, audit trails.

Scalable Analytics

Track savings, compliance, and performance.

Help & Support

Got Questions? We've Got Answers.

Explore the most asked questions about using Flowbit AI.

Empower Your Teams with AI Automation

Simplify document processing, improve accuracy, and save hours every week.